Job Description

Job Summary: The Accounts Payable Clerk is responsible for processing invoices and issuing payments in an accurate and timely manner. This role involves managing and maintaining all accounts payable records, reconciling vendor statements, and ensuring compliance with company policies and procedures.

Key Responsibilities:

1. Invoice Processing:
   • Receive, review, and process incoming invoices.
   • Verify the accuracy of invoice amounts, including matching invoices with purchase orders and receiving documents.
   • Code invoices with appropriate account and project numbers.
2. Payments:
   • Prepare and process electronic transfers and payments.
   • Print and distribute checks.
   • Monitor discount opportunities and ensure timely payments.
3. Reconciliation:
   • Reconcile processed work by verifying entries and comparing system reports to balances.
   • Resolve invoice discrepancies and issues.
   • Maintain vendor files and reconcile vendor statements.
4. Communication:
   • Communicate with vendors regarding billing issues and payments.
   • Respond to inquiries from vendors and internal departments.
5. Record Keeping:
   • Maintain accurate historical records.
   • Assist with month-end closing by preparing and maintaining account reconciliations.
   • Assist in audits by providing supporting documentation.
6. Compliance and Procedures:
   • Ensure compliance with company policies and procedures.
   • Assist in the development and implementation of accounts payable procedures and controls.
   • Stay updated with industry best practices and regulations.

Qualifications:

• Education: High school diploma or equivalent; Associates or Bachelors degree in Accounting or related field preferred.
• Experience: Minimum of 1-2 years of accounts payable experience.

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